[Spam Email: Effective Methods to Protect Your Email from Spam, Virus and Malware Threats]
How often a spam email gets in your inbox? Tons of irrelevant, aggressive, scamming, or even risky emails are received on your address. And the big challenge is that you don’t know how to manage them or get rid of them.
Some of the junk emails are harmless: they are only trying to convince you to buy something or, at least, check out some sales offers the companies are sending (way too often) via email.
Unfortunately, not all the spam emails are so innocent. Spammers are using creative methods to steal your passwords and personal information to trick you into going to a website that isn’t real or to send you viruses and trojans (that can harm your computer or your network).
3 out of every 5 email messages that are sent today are spam. One estimates that 55 billion spam messages are sent each day.
But how to protect your email against email scams, phishing attacks, botnets, viruses, and trojans? Keep reading to find out how the following methods will help you keep your email safe and clean – out of the hands of spammers that could affect your business.
Table of Contents
WHY AM I RECEIVING SO MUCH SPAM EMAIL?
- Your email address contains the most commonly used words, like “webmaster,” “sales,” or “info.” Spammers build their lists based on standard words + domain names (for example, [email protected] or [email protected]);
- You have an intuitive email address: [short][email protected] (Joe, Bob, Sarah, Ana, etc.);
- Your email is mentioned on some websites – collecting email addresses listed on websites is a standard method for building spamming lists. Spammers create those lists for themselves or sell email addresses. In both cases, the result is the same: you’ll receive an endless amount of junk emails, part of them being risky;
- You’ve provided your personal data on suspicious websites or clicked on untrusted links;
- Even popular brands make mistakes – trying too hard to reach their sales goals, sometimes reputable companies accidentally send spam messages.
HOW CAN I RECOGNIZE A SPAM EMAIL?
Take a look at the following red flag clues that could signal you when to avoid opening an email:
- Pay attention to “buzz words”: Spammers love to use “buzz words” as 100% FREE or FREE Gift or Easy earnings. Those words usually act as a hook and determine the email receiver to click on links, images, and buttons.
- Spammers use weird URLs: Be careful with short links and strange URLs. Spammers hide their identity behind those links because they don’t want to leave any trace. A weird URL is usually easy to track: the destination URL doesn’t match the destination site.
- You’ve received an unclear, devious message: Spammers count on emails that contain overwhelming text and lots of images and buttons. The message is ambiguous and sneaky, and it aims to mislead.
- The Email contains misspelled words. If you’ve received an email that provides misspelled words, automatically translated texts, or grammar mistakes, there are big chances that you’re dealing with a spam email. Spammers use the misspelled scam to trick the filters and earn full delivery in your inbox.
- The text is written in a foreign language: Spammers do their best to confuse and intrigue the email receiver. A foreign language scam is usually effective because it tempts the contact to access links for a translated version.
- The sender doesn’t seem to know you: General opening email texts as “dear customer” is a red flag for a junk email.
- You don’t know the sender: If the email comes from a known company, it’s also essential to check out if the current email signature matches how the company usually signs the emails to you. It may be the case of the phishing email.
- The offers are way too generous: Pay attention to meager prices, impressive discounts and money, and free gifts offer. Are these for real? It may be just another spammer scam.
- You’re asked to provide some personal data: Under various pretense, spammers may try to obtain some personal data, such as usernames, passwords, credit card data, etc.
DOS AND DON’TS TO KEEP YOURSELF LESS EXPOSED (to spam, virus and malware threats)
- Don’t click on any link until it’s verified first. Spammers use weird links as a hook to generate more spamming. DO: type URLs manually into the browser and check out if the destination URL matches the destination site.
- Don’t unsubscribe to a spam email. It never works, By clicking on the unsubscribe link you risk to receive even more junk emails. DO: verify if the email source can be trusted (e.g., manually check in your browser the website address).
- Don’t reply to suspicious emails By responding to a spam email, you’ll confirm the address, and you’ll risk even more annoying and dangerous spam. DO: avoid opening suspicious emails and use smart software and filterings to keep spam away from your inbox.
- Don’t download any attachment until you’re sure that a trusted source provides it. Think twice before downloading an attachment from a strange email – this may harm your computer, send viruses to your contact list or hack your confidential data. DO: if you have any doubts about the attachment you’ve received, get in contact with the sender and ask him for confirmation.
- Don’t use weak passwords and don’t save your passwords in documents that could be hacked easily. DO: choose complex passwords, keep them in safe places, and change them frequently.
- Don’t use “mailto” links in your code. DO: If you really have to use a mailto link, insert a temporary address – an email address that you won’t use.
- Don’t put contact emails in plain text. Spammers will easily use it in their favor. DO: use a format that is atypical for robots but understandable for humans: bob[at]domain[dot]com, or, even better, use images instead of text.
- Don’t use a standard email contact address on the contact page. Plain text, as we said before, is risky. DO: use contact forms and CAPTCHA tools to keep your email safe and clean.
WHAT TECHNICAL METHODS SHOULD I USE TO STOP RECEIVING ANY SPAM EMAIL IN MY INBOX
The best technical choice is to use automated spam filters. By using an incoming email filtering system, all the spam messages will be blocked before they ever reach your network, so your inbox will be free from all unwanted emails. These types of spam filters usually operate with a ‘whitelisting’ system – only ‘not spam’ email addresses or messages are allowed to access your inbox.
There are several providers on the market that are offering inbound filtering. It’s essential to pay attention to how friendly and easy to use is their filtering system, how efficiently the spam filters work.
For example, at ChemiCloud, we’ve partnered with Email Security experts, SpamExperts. Their expertise in the email security field is second to none.
With the incoming filtering service enabled, SpamExperts will proactively filter the emails you receive, keeping you away from spam and malware. Their filtering-system expertise is a direct result of processing emails flowing through over 2.5 million active domains daily.
How the SpamExperts incoming filtering system works:
Once your domain is (automatically) deployed to the Incoming Filter, and filtering is activated, your email accounts created with that domain will pass through the cloud spam filtering. Incoming emails are securely analyzed and scanned in real-time.
No training or configurations are required, and everything works out of the box. Any message detected as spam is moved to the quarantine, while non-spam is sent to your email server. The quarantine can be monitored in the user-friendly panel, through email-reports, or even directly in your email client.
The advantages of the email filtering we are offering to our clients (only):
- full Inbox protection at competitive prices;
- extremely accurate filtering;
- easy configuration;
- increase inbound email continuity & redundancy;
- various reporting options;
- friendly interface to keep you in full control over your email;
- increase employee productivity;
- compatible with any mail server.
This service is available for any website hosted on our hosting platform and can be enabled at any time. The great news is that we offer SpamExperts incoming filtering services to our clients at a 40% discount (one-time annual payment).
Only $21.60/yr instead of $36/yr. Get rid of spam & viruses from email and take back control of your Inbox with SpamExperts Incoming Filtering!
Check out our ChemiCloud Coupons page to get your discount code!